Chaperone Meeting Notes, a note on production management
- lindsey3839
- Jan 28
- 2 min read
Updated: Feb 15
Hello all!
Just a reminder, there is no rehearsal tonight.
Here are the brief notes from our chaperone meeting. It's all pretty straight forward:
Chaperone Meeting Notes:
Choristers, be there 10 min before for warmups if possible. Warmups will start so that the rehearsal can begin promptly on time. If it's not in the cards for that day, it's okay, but please try to be on time.
We are tight on time, please be on time or early. We have very little time to stage this show.
Stage Management will call the breaks. Chaperones, please repeat these calls and make sure the choristers have heard you,. i.e. "We're back at 6:10."
Bring kids into the mezzanine room during breaks, so that the artistic staff can have the room.
Chaperone upstairs with the choristers in the mezzanine room/choir loft during breaks. This is where they can store all of their stuff as well.
0219# unlocks the door. It won't work if there is no one in the building (you can tell because the outside screen will be turned off).
If someone else is picking up your child (ie a carpool), please notify Stage Management. There is a carpool group chat on Whats App.
Closer chaperones need to see all youth picked up safely. Do not allow singers to just walk off into the night. Stand outside so that you can see everyone get picked up.
When you leave for the night, please check out with Chris (a wave and "I'm leaving!" is fine).
A Note on Production Management:
A Stage Manager is the logistic head of rehearsal and production. They are the Choir Manager, but for the production!
POV has requested that all concerns about The Little Prince production go through Stage Management directly.
Please direct all concerns that have to do with The Little Prince to Chris. His phone contact info:
250-888-8109
(Please add to your contacts)
Chris and the SM team are here to help!
Things to Tell/Ask Chris About:
Sickness/Missing Rehearsal
"We're going to be late"
Carpool notification: ie, "Kristy Jones will be giving my child, George Orwell, a ride home on Wed, Jan 28"
Questions about production
Questions about The Little Prince rehearsal changes
Safety concerns/First Aid in rehearsal
Accommodations for the show/rehearsal period (ie adjustments for a minor injury)
Fittings, Wardrobe, Costumes:
For concerns about fitting, wardrobe, and costumes, please contact: Wardrobe@pacificopera.ca
Things to Ask Lindsey About:
Chaperone Shift changes/sickness/cancellations (I'll continue to handle this, as I started it)
VCC rehearsal/season questions: ie spring concert
VCC registration questions
VCC updates to phone numbers, email addresses, etc.
This will keep everything nice and organized as we move deeper into this exciting process!
Please make sure to read the daily schedule that Chris sends out prior to every rehearsal. This will help you know what's going on!
Stage Management works hard to be so organized. Please use them as a resource! We are lucky to work with Equity (union) Stage Managers who are true professionals. Hats off to their team!
Helpful Links:
CC Google Calendar-please see email.
Upcoming Rehearsals:
Wed, Jan 29 (tomorrow!): 5-8PM, POV
Fri, Jan 31: 5-8PM, POV
Thank you all! Stay delightful.
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